Smart Work Allocation is More Than Scheduling Human Assets

September 23, 2020 | 706 views

Smart Work Allocation is More Than Scheduling Human Assets
Smart Work Allocation is More Than Scheduling Human Assets

Work allocation means assigning tasks to the right person in the most efficient manner. A team leader decides who is best suited to perform each specific task for a project. Then, all the team members become part of achieving a goal or project at a high level of productivity. At least that’s the plan.

It may sound easy, but it involves considerations beyond simply scheduling people to do a particular job. Scheduling is the result, but getting the right balance of skills assigned to appropriate tasks is the goal. Developing skills and improving the company’s overall abilities matter, too. This allocation of tasks and staff involves a few concerns:

Determining all tasks and steps necessary to complete the project. Before anyone is assigned, the project manager must have a deep understanding of every step involved to complete a project. That includes how all the tasks work together, the deadlines for each, and the resources necessary to complete each task. Often, a team will develop the progression together to understand the scope of a project fully.

Evaluating skills to create a team. Once all the required steps are known to complete a project, a team manager reviews all available human assets and skill sets to ensure appropriate skill levels for the project. Scheduling software can simplify this step of work allocation by maintaining records of staff certifications and skills that would be useful. A team leader with those details can then fully utilize certain skill sets to complete an assigned project successfully. A good team leader also recognizes when an employee needs or wants to expand their skill sets, for example. Even though it would take more time to train, it is sometimes wiser to broaden capabilities among human assets so that the organization is better prepared to contribute to a company’s long-term success.

Working together to manage tasks. Each team member is an important company resource, and the team leader must manage the workforce to succeed on a project or goal. Properly allocating these resources requires careful scheduling of employee assets to meet each project’s criteria while considering the company’s workforce management beyond a single project.

Smart work allocation is always about managing tasks and building the human resources to accomplish them. By focusing on each project task and scheduling the best employee for the job, the project will progress. A team leader’s work allocation plan utilizes resources in the best way for success. With planning and good scheduling, a project team will complete its projects while developing staff skill sets for future successes.

Author Profile Jon Forknell is the Vice President and General Manager of Atlas Business Solutions, Inc., a software marketing company specializing in employee scheduling software, including ScheduleBase employee scheduling software, and other business software solutions. In the past, Jon has been recognized by the U.S. Small Business Administration as a SBA Young Entrepreneur of the Year. Atlas Business Solutions was named as one of Software Magazine’s Top 500 Software Companies in 2004 through 2007, and 2010, 2013, 2014, 2016, 2017, and 2018.

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