How to Choose the Best Scheduling Software for Your Needs

July 14, 2021 | 149 views

How to Choose the Best Scheduling Software for Your Needs
How to Choose the Best Scheduling Software for Your Needs

We sell scheduling software, so it seems a little fishy for me to tell you how to choose yours. That could be a conflict of interest, I suppose. But believe me when I say that we are equally interested in the correct SaaS scheduling solution for you. Selling you a product that does not fit your needs would be detrimental to our company and yours.

Scheduling software, like any tool, is meant to streamline an important task. As an automated staffing tool, it can save time and money while improving employee morale and cooperation. The choices are many, so with as much objectivity as possible, let’s consider how to choose the right scheduling software.

Features Wish List

Write up a list of the features that you would like. This might include much more than scheduling shifts. You might want to have mobile capabilities, employee self-service so employees can submit requests, methods to use staff at more than one site, or real-time communication by teams. Whatever you can dream up, have that list ready as you review features offered by various providers. Not every application will work for you, and some will provide a great deal more than you need. Then, start looking and comparing to find a good fit for your business needs.

Compare Costs

Any investment in your business should provide an ROI that you appreciate. Costs vary considerably among scheduling software, but higher prices don’t necessarily promise better service or better features. Know what you are looking for first. If the purchase price or monthly fees are prohibitive, the investment in scheduling software will not provide the return and benefits your want or need.

Make it Easy

We recommend a trial run of any software. During the trial, you and the employees can evaluate the promised features and the ease of use. The best features on a difficult platform will be a challenge to adopt internally. Ideally, features and ease will not be trade-offs in your decision-making. A pilot program is worth the effort. You will understand how the scheduling software interacts with business needs and employee collaboration. A system that requires a great deal of training for managers or employees to understand starts its rollout with resistance. Good software is intuitive and user-friendly so that you can use it effectively, immediately.

Seek Reviews Judiciously

I include judiciously in this section because not all reviews deserve the same amount of attention. Getting client reviews from current customers provides direct product and daily use knowledge. Of course, those clients are on a provider’s list because they love the product, so ask for the negatives, too. For additional research, look for those in your specific industry. While we have simple (and more robust) options at Atlas Business Solutions, we also understand that a small retail shop has different needs than a medical clinic or government agency. Solicit input from users who understand the type of features you seek.

Spending money on technology is often necessary to keep your business running smoothly. With scheduling software, the goal is to meet your specific needs, save time, and improve employee communication and shift coverage. You probably have many others. Of course, we are happy to provide free trial periods for prospective clients and would like to be the best scheduling software provider for your business.

Author Profile Jon Forknell is the Vice President and General Manager of Atlas Business Solutions, Inc., a software marketing company specializing in employee scheduling software, including ScheduleBase employee scheduling software, and other business software solutions. In the past, Jon has been recognized by the U.S. Small Business Administration as a SBA Young Entrepreneur of the Year. For many years, Atlas Business Solutions has been named one of Software Magazine’s Top 500 Software Companies.

This entry was posted in Small Business Tips and tagged , . Bookmark the permalink.

Comments are closed.