4 Ways that Smart Scheduling Improves Employee Productivity

January 6, 2021 | 637 views

4 Ways that Smart Scheduling Improves Employee Productivity
4 Ways that Smart Scheduling Improves Employee Productivity

Productive employees are key to business success—those employees add value, create customer satisfaction, and use time efficiently. Usually, the most productive employees are those who stay healthy, are happy with the company and work, and balance home life effectively. As managers, we can help maintain these positive attributes so that our employees perform at their best level.

One of the many aspects that contributes to productive employees is intelligent scheduling that optimizes each employee’s ability to contribute to the business. A worker’s hours mean a great deal to them. Employees may desire scheduling assistance in areas like shift flexibility, adequate family time, and prior planning. These employee preferences directly influence employees’ engagement with their job (and your company) and will directly impact their level of productivity.

On the other hand, employers must find the right mix of skill levels for shifts, the optimal number of employees for each shift, and simple scheduling software that is fast and easy to administer. With good software, managers can implement an effective scheduling process that improves employee productivity in four important ways:

  1. Better Planning. Scheduling software helps plan in multiple ways. When everyone can see upcoming schedules, they are better able to prioritize their tasks. Managers can schedule the right employee for a project—the best salesman for retail events, the fastest inventory person for large delivery days. By looking ahead, all employees can more productively plan their personal time and work time. Both lead to higher job satisfaction. And all that leads to higher productivity.
  2. Better Communication. One of the beauties of scheduling software is its communication platforms. Mobile access to schedules, change requests, and notes on planned projects are all in a single place for everyone to see. Even last-minute changes, while not ideal, are communicated immediately to everyone concerned. A standard process makes communication about schedules fast, efficient, and transparent. It will avoid confusion, absenteeism, or grumbling about scheduled hours, all of which contribute to low productivity. With clear and efficient communication, employees can show up for work, informed and ready to contribute.
  3. Better Use of Payroll. We schedule employees to fulfill a needed role, but we have to manage payroll efficiently, too. Overtime hours, for example, might be necessary during surges in business, but they have a negative impact on productivity and profitability. Employees who continually work overtime are not as productive as those whose hours allow for enough rest and days, so the higher payroll is not getting a direct increase in productivity. Plus, overtime hurts morale and causes more turnover, both of which add to recruitment expenses.
  4. Better Employee Management. Scheduling software helps managers see where employees may need some help by illuminating problem areas like tardiness, slow responses to communications, or high absenteeism. When a manager readily sees patterns, he can address those problems that contribute to reduced productivity from employees. Sometimes, we don’t know where to start, but if we see patterns of concern, it can be the catalyst for a frank conversation with an employee who might just need a slightly modified schedule.

Smart scheduling of employees helps everyone—the business, the employees, and the managers—be more successful. Scheduling software improves communication, planning, and expenses while saving time for managers. In turn, those managers are also more productive, adding to the business’ success.

Author Profile Jon Forknell is the Vice President and General Manager of Atlas Business Solutions, Inc., a software marketing company specializing in employee scheduling software, including ScheduleBase employee scheduling software, and other business software solutions. In the past, Jon has been recognized by the U.S. Small Business Administration as a SBA Young Entrepreneur of the Year. For many years, Atlas Business Solutions has been named one of Software Magazine’s Top 500 Software Companies.

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